SKYFIELD

Privacy Policy

Privacy Policy for Skyfield Google Workspace Add-ons

Introduction

We take the privacy of our users very seriously. We have implemented safeguards to ensure your data remains confidential. We have a strict policy against sharing any user data with third parties.

Google API Services User Data Policy

Skyfield's use and transfer to any other app of information received from Google APIs will adhere to Google API Services User Data Policy, including the Limited Use requirements.

Data We Access

Our add-ons only access the minimum data required to function. The specific data accessed depends on which add-on you use:

Choice Eliminator

Email address
to identify your account and manage your subscription
Current form only
to read response counts, close/reopen the form, and access form questions
Files you open or create
to export form responses when you choose to back them up
Triggers
to automatically check response limits and scheduled dates, even when you're offline
Send email
to notify you when your form automatically closes

Form Limiter

Email address
to identify your account and manage your subscription
Current form only
to read response counts, close/reopen the form, and access form questions
Files you open or create
to export form responses when you choose to back them up
Triggers
to automatically check response limits and scheduled dates, even when you're offline
Send email
to notify you when your form automatically closes

Form Scheduler

Email address
to identify your account and manage your subscription
Current form only
to read form state (open/closed), response counts, and manage form availability
Google Calendar (read-only)
to read events from your connected calendar and determine when to open/close the form
Google Calendar (manage calendars)
to list your calendars so you can choose which one to connect
Triggers
to automatically open/close forms based on calendar event boundaries, even when you're offline
Send email
to notify you when your form automatically opens or closes

Form Notifications

Email address
to identify your account and manage your subscription
Current form only
to read responses and form questions for merge tags and routing rules
Triggers
to fire notifications automatically when a new response is submitted
Send email
to send notification emails from your own Gmail address when a rule selects that delivery method

Data Storage Notice

We do not store your Google files (emails, forms, spreadsheets, or documents) on our servers. Those remain on Google's servers. We only access this data to display it in the add-on and perform actions on your behalf.

What we store:

  • Your email address (for account identification)
  • Your add-on settings and preferences
  • Your subscription status

We do not share your data with any third party.

Data Retention and Deletion

How Long We Keep Your Data

We retain your personal data (email address, add-on settings, subscription status) only as long as necessary to provide our services:

  • Active accounts: Data retained while you use our add-ons
  • Inactive accounts: Data may be deleted after 12 months of inactivity
  • Subscription records: Retained as required for billing/legal compliance

We do not retain copies of your Google files (forms, spreadsheets, etc.) — these remain solely on Google's servers.

Deleting Your Data

You can request deletion of your data at any time by emailing info@skyfield.cloud. Upon receiving a verified request:

  • We will delete your stored data within 30 days
  • Uninstalling the add-on immediately revokes our access to your Google data
  • Some data may be retained if required by law or for fraud prevention

To fully remove the add-on's access to your Google account, visit your Google Account permissions and revoke access.

External Services

Our add-ons connect to our backend (skyfield.cloud) to:

  • Authenticate your account
  • Check your subscription tier
  • Process upgrades

All connections use HTTPS encryption.

Information We Collect and How We Use It

Skyfield processes personal information on servers in the EU and US. We only process personal information for:

  • Providing our products and services to users
  • Ensuring the technical functioning and safety of our system
  • Improving the quality of the service we offer

Data Protection

We take appropriate security measures to protect against unauthorized access to or unauthorized alteration, disclosure or destruction of data. These include internal reviews of our data collection, storage and processing practices, as well as physical security measures to guard against unauthorized access to systems where we store personal data.

Contact

Skyfield adheres to Dutch privacy principles of Notice, Choice, Onward Transfer, Security, Data Integrity, Access and Enforcement. If you have any questions about this Policy, please contact us at info@skyfield.cloud.